Difference in Pay Leave

Understanding Difference in Pay Leave


Difference in Pay (DIP) Leave is designed to support professional development by granting eligible faculty unit employees leave to undertake significant projects and compensating them based on the difference between the faculty member's salary and the salary of a replacement lecturer (at the entry level academic year salary of Lecturer A or equivalent rank for librarians and counselors). Please refer to Article 28 [pdf] in the CBA for more detail.

According to University Policy S96-8 [pdf], a difference-in-pay leave must indicate a benefit to the University in at least one of the following ways (not listed in rank order): "...scholarly, creative, and/or professional activities; activities which enhance a faculty member's pedagogical and/or professional competencies; projects which contribute significantly to the development of a discipline or curricular area. Additional criteria are the applicant's ability to carry out the proposal, the planning evidenced in the detailed description of the proposal, and the time-lines for the completion of the project."

One specific intent of the DIP leave is to permit flexibility so that a faculty unit employee who is “… afforded external funding or other unexpected opportunity to carry out a professional leave project may have a rapid and expedited review of a proposal for a difference-in-pay leave.” Therefore, it is not desirable to set up a rigid annual cycle of deadlines. Faculty members may apply for DIP leaves at any time, but should recognize that the failure to allow sufficient lead-time for departments to plan for replacement may jeopardize the approval of an otherwise worthwhile proposal.

Process to Request Difference in Pay Leave


Applications [pdf] are reviewed by:

  • Department Chair or equivalent
  • Department or equivalent Professional Leaves Committee
  • College Dean
  • President
  • Applicants are guaranteed the opportunity to respond to recommendations of Departmental Committees, Chairs, or Deans within seven days of each successive decision. Responses are permanent features of this application file.

Once a proposal is submitted, the faculty member can expect a decision from the departmental committee and the Chair within three weeks and a decision from the Dean within two weeks of the request being forwarded. Proposals not approved due to potential negative impact on the functioning of an academic unit may be resubmitted if staffing needs subsequently change.

Should you wish to apply, notify your department chair and University Personnel-Faculty Affairs (UP-FA) at up-facultyaffairs@sjsu.edu or download a Difference in Pay (DIP) Application [pdf].

Difference in Pay Leave Cycle Calendar


Below are the Due dates and Actions taken to request a difference in pay leave:

Additional Resources