Hourly Time Approval Help

• Approve Hourly Time

  • Hourly approvers will receive a notification to approve once reported time has been processed by Payroll. You will not be able to approve prior to that notification.

    1. Log into SJSU @ Work
    2. Navigate to Manager Self Service → Time Management → Approve Time and Exceptions → Payable Time
    3. Enter the Group ID (DeptID in most cases) to approve for all employees in the department OR enter the EmplID (SJSU ID) for an individual employee
    4. Click Get Employees
    5. The current week defaults; change it by updating the Start and End Dates then click Refresh
    6. The number of hours to approve displays; to see more details click on the employee’s name
    7. Click the checkbox to select the entry for approval or click Select All to select all entries
    8. Click Approve
• Enter time on behalf of my hourly employees

  • Training is required to obtain access to enter hours on behalf of hourly employees. Contact University Personnel  for more information.

    1. Log into SJSU @ Work
    2. Navigate to Manager Self Service → Time Management → Report Time → Timesheet
    3. Enter the Group ID (DeptID in most cases) to enter for all employees in the department OR enter the EmplID (SJSU ID) for an individual employee
    4. Click Get Employees
    5. The current week defaults; change it by updating the Start and End Dates then click Refresh
    6. Click the name of the employee for which you wish to enter time
    7. Enter the number of hours worked each day; ensure there is only one number after the decimal point (e.g. .3, .4, .5; not .25)
    8. Click Submit
• Get access to approve hourly time
  •  Submit a Security Access Request Form to the CMS Security Team