There are multiple methods for submitting an invoice to San José State University:
Invoices and Payments
Invoices
- e-Invoice Portal - uploads the invoice directly to Payment Services. You will need the following items
located on your Purchase Order:
- Purchase Order Number (click for an example)
- Supplier ID (click for an example)
- supplier-invoices@sjsu.edu - email the invoice to Payment Services
- USPS Mail - the least preferred method and may take longer to process payments. Mail invoices to:
- San José State University
Attn: Payment Services
129 S 10th Street
San Jose, CA 95192-0041
- San José State University
Required Information
Invoices being submitted for payment are required to have the following information:
- Company name or payee name
- Mailing address
- Valid 10 digit SJSU Purchase Order Number (click for an example)
- Unique invoice number
- Itemized information
- Price breakdown (including tax, shipping, and total)
Payments
We offer the following payment methods:
- ACH
- Credit Card
- Check
1099 Reporting
A 1099 is similar to a W-2 and is used to track the income of independent contractors/businesses who are not set up as corporations. If you are being paid for services in excess of $600 you will receive a 1099 from SJSU.
Payments to Non-California Residents for Services
San José State University will withhold and remit 7% of all payments to out-of-state individuals and suppliers for services performed while physically in the state of California. This tax withholding amounts to seven percent (7%) of payments in excess of $1,500 in a calendar year and applies to:
- Individuals who are not residents of California
- Taxable entities that do not have a permanent place of business in CA and who have not qualified through the California Office of the Secretary to do business in CA.
