Invoices and Payments

Invoices should be submitted to Payment Services

There are multiple methods for submitting an invoice to San José State University:

  1. e-Invoice Portal - uploads the invoice directly to Payment Services. You will need the following items located on your Purchase Order:
  2. Supplier-inbox@sjsu.edu - email the invoice to Payment Services

  3. USPS Mail - the least preferred method and may take longer to process payments. Mail invoices to:
    • San José State University
      Attn: Payment Services
      129 S 10th Street
      San Jose, Ca 95192-0041

Invoices being submitted for payment are required to have the following information

  • Valid 10 digit SJSU Purchase Order Number (click for an example)
  • Unique invoice number
  • Itemized information
  • Price breakdown (including tax, shipping, and total)

Payments to Non-California Residents for Services

San José State University requires all non-residents to complete a California Nonresident Packet [pdf]. We will withhold and remit 7% of all payments to out-of-state individuals and suppliers for services performed while physically in the state of California. This tax withholding amounts to seven percent (7%) of payments in excess of $1,500 in a calendar year and applies to:

  • Individuals who are not residents of California
  • Taxable entities that do not have a permanent place of business in CA and who have not qualified through the California Office of the Secretary to do business in CA.

1099 Reporting

A 1099 is similar to a W-2, and is used to track the income of independent contractors/businesses who are not set up as corporations. If you are being paid for services in excess of $600 you will receive a 1099 from SJSU.

Payment Methods

We offer the following payment methods:

  • ACH 
  • Credit Card
  • Check

Other Payments

Petty Cash

Intended for the reimbursement of small dollar university business related expenses when cash is the most cost efficient method of payment.

Can I be reimbursed?

The Employee/Student Reimbursement process is intended as a way to reimburse SJSU employees and students under specific circumstances.

Cash Posting Order (CPO)

A process to invoice or pay another CSU campus or CSU employee.