Before you Travel

Travel Checklist

The SJSU Travel Checklist provides step-by-step instructions on requesting university authorization for business travel and assists travelers with planning.

Travel Guide

The SJSU Travel Guide [pdf] provides policy information on allowable expenses and restrictions.

Banned States (Domestic)

California Assembly Bill 1887 is a California law that restricts state agencies from requiring employees to travel to any state that has enacted a law that discriminates on the basis of sexual orientation, gender identity, or gender expression under Gov. Code 11139.8. The law also prohibits approval of state-funded or state-sponsored travel to states on the banned states list.  Monies received by a campus auxiliary organization may be used for such travel, consistent with campus and auxiliary policies. Private funds may also be used for such travel. 

Certain exceptions to the AB 1887 travel restrictions may be granted on a case-by-case basis. Contracts entered into  prior to January 1, 2017 in order to attend and participate in athletic or academic events may be granted an exception, under certain circumstances. A detailed description and justification for any requested exception must be provided.

If traveling to a banned state:

• Travelers are required to check the California State Attorney General website for a list of affected states prior to initiating the travel approval process. 
• Determine whether there is an allowable exception that would allow you to use state funds (e.g. Operating Fund 70000.)
• Complete the Travel to Banned States Request [DocuSign] and submit it for review/approval.
• Upload the fully authorized form to your travel authorization request in FTS.
• Submit your Travel Authorization for review/approval.

Who does this apply to?

AB 1887 travel restrictions went into effect on January 1, 2017 and apply to all CSU employees, officers, or members, as well as non-employee travelers, including students. Please rever to PolicyStat 12002664 for detailed information and FAQs. 

High Hazard Travel (International)

For all international travel, please check U.S. Department of State Travel Advisories and the CSU High Hazardous Country List [pdf] to determine whether your destination is considered "high hazard."

If traveling to a high hazard country:

• Complete the Travel to High Hazardous Countries Request [DocuSign] to get pre-approval from your Approving Official.  Include a copy with your travel authorization request in FTS.
• Submit your travel authorization request [pdf] well in advance; the travel authorization must arrive at the President's Office at least 45 days before the department date.  This will give 2 weeks to obtain President's Office approval (and Chancellors Office approval for War Risk Countries).  This will also allow time for the university to procure international travel insurance.