Trust Fund Administration

Trust Funds should only generate revenue to fund expenses associated with providing a service or activity, as specified in the Trust Fund Agreement. Trust Funds should not generate significant surpluses. Trust Fund expenditures may only be made against existing deposits - expenditures may not be made in advance of collecting revenues, even if revenues are strongly anticipated. The cash balance must not be negative.

Special provisions apply to Maintenance & Repair and Construction Funds.

Once established, the trust fund owner should review financial reports (generated by Cognos or the CFS Data Warehouse) regularly to verify revenues, expenditures and fund (cash) balance.

It is the responsibility of account owners to pro-actively notify their account contact in Finance of any change in authorized signers or authorized user/approver of the account. Please include the new information: Name, Position Title, and Effective date of the change.